Dispatching & Invoicing Support

Full time @Cobblestone in Engineering
  • Dubai, United Arab Emirates, 20000 View on Map
  • Post Date : April 21, 2022
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Job Detail

  • Job ID 191371

Job Description

We are looking for Dispatching and Invoicing Support responsible for assigning and organizing Service Engineers at project sites and managing status of invoices and payments and identifying inconsistencies.

Your tasks

  • Prepare SAP service order, update customer contact information and description of job. Continuously monitor and update schedule of Engineers matching with SAP/PO details for the invoicing process
  • Coordinate with travel agents to organize flight and visa arrangements for Service Engineers
  • Maintain SAP scheduling table, to ensure each Engineer is available at a required project site for requested job and working within their home-based region
  • Regular communication with Engineers, Service Managers and Project Managers about any scheduling changes
  • Constantly optimize dispatching process and structures
  • Prepare invoices from Engineers’ time sheets and provide to the Finance Department for billing
  • Verify accuracy of Engineers travel expenses against timesheets before forwarding to the Finance Department for payment
  • Prepare monthly or quarterly analysis of payments and of service invoices issued
  • Maintain systematic record of all invoices and time sheets
  • Keep track of all sub-contractor invoices and coordinating with the Purchase Department
  • Calculate man-days of each service contract and provide it to PM, whenever asked
  • Assist Engineer’s query for expense payments
  • Answer the queries coming in from Krones group
  • Constant communication with PM, NM Project Assistant and Krones AG to resolve any reclamation issues in timesheet
  • Close orders in B1

Your profile

  • Graduate with minimum 2 years of experience in any administration role
  • Good knowledge of SAP and MS Office applications, especially Excel
  • Excellent analytical, follow-up, time-management and communication skills, fluent in English
  • Ability to work with different cultures, a good team player
  • Attention to detail
  • Planning & organizational skills
Your application
Interested? Apply online now!

If this sounds interesting to you, apply today and be part of our journey!

* To facilitate readibility, we have decided against the simultaneous inclusion of gender-specific linguistic forms. Our invitation to tender is directed at all interested parties.

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