Executive Secretary

@AlRais Support Building Maintenance LLC posted 3 weeks ago

Job Description

Responsibilities:

· Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands

· Organize and schedule meetings and appointments

· Organize office operations and procedures

· Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time

· Provide general support to visitors

· Responsible for creating PowerPoint slides and making presentations

· Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored

· Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff

· Perform review and analysis of special projects and keep the management properly informed

· Participate actively in the planning and execution of company events

· Responsible for developing standards and promoting activities that enhance operational procedures

· Allocate available resources to enable successful task performance

· Coordinate office staff activities to ensure maximum efficiency

· Organize orientation and training of new staff members

· Coach, mentor, and discipline office staff

· Design and implement filing systems

· Establish and monitor procedures for record-keeping

· Ensure security, integrity, and confidentiality of data

· Oversee adherence to office policies and procedures

· Monitor and maintain office supplies inventory

· Review and approve office supply acquisitions

· Handle customer inquiries and complaints

· Manage internal staff relations

· Maintain a safe, secure, and pleasant work environment

· Plan in-house or off-site activities like parties, celebrations and conferences.
Requirements:
· Proven office management or administrative management with 4-5 years’ experience in UAE

· Knowledge of office management responsibilities, systems, and procedures

· Excellent time management skills and ability to multitask and prioritize work

· Attention to detail and problem solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills

· Proficient in Microsoft Office

· Knowledge of accounting, data, and administrative management practices and procedures

· Knowledge of clerical practices and procedures

· Knowledge of human resources management practices and procedures

· Knowledge of business and management principles

· Computer skills and knowledge of office software packages

· Ability to handle confidential information.

· Bachelor’s Degree/ MBA or equivalent.

Job Type: Full-time

Salary: AED4,000.00 – AED5,000.00 per month

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