HR and Office Administrator

@ELA TRAINING SERVICES posted 3 weeks ago

Job Description

JOB DESCRIPTION

HR and Office Administrator

  • Reporting to: Head of People and Culture(HR)
  • Salary: 5,000 TO 7,000/AED
  • Location: UAE
  • This full-time role requires national travel, while offering the flexibility of remote working

About us:

ELA delivers high quality apprenticeships and short courses. We have expertise across a specific range of sectors and have established Business

Units which deliver Apprenticeships in each of these sectors as passionate sector specialists.

Our Business Units include Project Management, Leadership & Management,

Early Years and Health & Social Care.

Our team has a huge passion for delivering quality learning that makes a difference, and not training for training's sake.

Job Requirements:

Main purposes of the job:

  • Support the end-to-end HR administration and recruitment at ELA across UK and UAE offices as required.
  • Deal with basic HR queries and information as required.
  • Help employers recruit apprentices working with the National Apprenticeship Service to organise interviews etc.
  • Manage all office logistics, and IT equipment for the team, including company assets and logs, e.g., laptops, mobile phones equipment delivery, and the collection as required.

Job Outline:

  • Entering new starters and leavers onto company systems, welcoming new employees to the business, and developing ongoing improvements to corporate and local inductions.
  • Ensure all new starter information and induction courses are set up via e-learning, and office equipment is issued working with our IT Partners.
  • Issue Contracts of Employment in line with standard procedures under the guidance of your line manager and directors.
  • Conduct all identity and pre-employment.
  • Prepare HR data for monthly Board Reports for the Head of People and Culture.
  • Sharing leavers' information with the payroll team and any outstanding leave to be included in final salary payments.
  • ELA’s Single Central Record and all staff personnel records are constantly updated with all required information.
  • HR Systems are regularly checked to ensure the accuracy of the information for internal/external audits.
  • First port of call for employees that have an HR query.
  • Provide HR recruitment support for all service areas via the hiring manager including the booking of interview appointments and other logistics as required.
  • Note-taking at meetings e.g., investigation/disciplinary hearings.
  • Ensure effective systems for all HR administration to capture HR Statistics for accurate HR reporting.
  • Support administration of all corporate training activity/conferences etc.
  • Set up meetings for company directors as required.
  • Support line manager with requests for information on HR Policies, working conditions, etc.
  • All staff training information/CPD is logged on HR systems.

Please note: The list of duties in this job description are not exhaustive. The post holder is expected to perform any other duties commensurate with the post.

Work Type: Office-based: This role requires full-time work at a designated ELA Office in Egham, Surrey, or Dubai office UAE.

Requirements and skills:

  • A minimum of two years of experience in a similar role, however, excellent transferrable skills will be seriously considered.
  • Excellent organisational skills – Be able to work on regular and ad hoc projects as required and be able to manage conflicting demands on time and workload.
  • Excellent IT Skills e.g. Outlook, Word, Excel, setting up/ troubleshooting presentation equipment etc.
  • Familiarity with BreatheHR or similar HR databases/ability to learn
  • Excellent communication skills – Be able to liaise with people from around the business at all levels, not just in your team.
  • Great attention to detail and high levels of accuracy
  • 100% commitment to confidentiality and GDPR. You will have access to a significant amount of employee personal data etc. that is strictly confidential.
  • Approachable: You will need to be friendly and approachable and be sensitive when your colleagues approached you with requests or problems.
  • Great problem-solving skills with a “can-do attitude”

Qualifications:

  • Good standard of all-round general education and experience, GCSE’s Maths,

English A-C (minimum requirement)

  • Preferred – Good first degree

ELA Training Services is committed to the safeguarding and promoting the

the welfare of children, young people, and vulnerable adults, and expects all

staff and volunteers to share this commitment.

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ELA reserve the right to carry out DBS and other background checks on

applicant, in line with our Safeguarding and Safer recruitment policies.

Job Type: Full-time

Salary: AED5,000.00 – AED7,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • HR & Office Administrative: 2 years (Required)

License/Certification:

  • Good level of general education in Maths and English (Required)

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