Office Assistant/Receptionist

@Vesta Care posted 2 weeks ago

Job Description

Vesta Care is actively recruiting for the role of Office Assistant / Receptionist for its Dubai Headquarters.

Only considering candidates that are immediately available, fulfill all below requirements and answer in full the questions attached to our Job Posting.

About us

Vesta Care is the Home Healthcare arm of a prominent Healthcare Investment Holdings Group and one of the Vesta Group Brands (Vesta Rehab, Vesta Life, Vesta Medical). Our company is a multispecialty provider of Home Healthcare services with the aspiration to become Dubai’s leading and most innovative provider of homecare services to the patients and insurance providers, working closely with the regulators. Our core leadership team has a proven and successful track-record in our field of expertise in the UAE, Middle East and Africa that spans over decades.

We are a licensed by Dubai Health Authority mainland company governed by international principles in best practices, corporate ethics, and equal opportunities.

Who is our ideal candidate for the role?

Our company grows on a rapid pace and its growth is heavily based on the performance of its Core functions. The ideal candidate is an energetic junior executive that will balance between bring expertise and learning from us, while reflecting our corporate vision and values and has the passion to grow within the role and within our organization.

The role reports directly Human Resources Team of the Group with a dotted line to the Head of Finance & Administration. The candidate is expected to deliver undisturbed performance of the Reception and Call-Center of the Head-Office, support the leadership team in daily routine and adhoc tasks and supervise supportive functions of office (3rdparty services).

We are considering profiles with the following qualifications:

  • Proven 4-6 years’ experience in the Office Assistant / Receptionist role in Dubai, ideally in a Healthcare facility,
  • Proven experience in addressing client and counterparty incoming calls and administering them effectively,
  • Proven experience in assisting head-office executives in daily tasks in a professional and effective manner with minimum supervision,
  • Experience in routinely managing daily tasks in a timely manner,
  • Strong and proven understanding in the use of Microsoft Office suite (Outlook, Word, Excel), IT literature on conferencing platforms (Skype, Zoom, Teams) and Calendar (shared calendar) functions.

What are the topics that the candidate will address?

  • Call Center – ensuring all calls are answer and administered within office working hours,
  • Reception function – addressing all incoming visitors, suppliers and counterparties within office working hours,
  • Executive assistance – exclusively for a list of three (3) senior executives of the leadership team,
  • 3rdparty services management – liaising, managing and ensuring performance from all service providers of office functions (drivers, office boy, cleaning crews or others).

What do we offer?

Our company is in full compliance to the UAE Labor law policies, procedures, and formalities but we go beyond based on international best practices.

The position is a part of the administration team and is subject to the following compensation and benefits structure:

  • Competitive salary based on the experience and qualifications,
  • Annual performance and salary appraisal,
  • Non-basic level Medical Insurance,
  • Standard UAE benefits (visa, annual leave, EOS, annual airticket),

We treat all applications as strictly confidential, and we apply best practices on sensitive information management and administration.

We do take special care in reviewing thoroughly all relevant applications and respond personally to all candidates. We would highly appreciate the submission of interest from candidates that fulfill the criteria highlighted above.

We wish best of luck to all candidates,
Vesta Care Recruitment Team

Job Type: Full-time

Salary: AED3,000.00 – AED4,500.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Application Question(s):

  • What, in your experience, are the differences between a Microsoft Teams meeting and a Zoom (non-premium) meeting?
  • In a scenario that you are alone at the Company's Reception, on peak hour, and the CEO calls you to collect documents from his office what would you do from the following two: 1/ leave the reception and collect the documents for a while or 2/ inform him that you will do it when possible?

Application Deadline: 17/07/2022

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