Secretary/Receptionist

@Amarco Advertising Agency & Marketing L.L.C posted 2 weeks ago

Job Description

Secretary cum Receptionist is needed in An Interior and Fit Out Company in Dubai. Must have atleast 5 years experienced in the same field or in Construction Firm.

The Receptionist cum Secretar is tasked in answering phone calls, receiving visitors, providing general information about the company, and answering inquiries related to activities conducted by the company. The role includes performing clerical and administrative duties such as sending quotations and LPO's, organizing files, preparing documents, scheduling appointments, and supporting other staff.

Duties and Responsibilities:

-Sending quotations and LPO's and following up them up
– Answer telephone calls and take messages or forward calls
– Schedule and confirm appointments and maintain calendars
– Greet and welcome customers, clients, and other visitors
– Check visitors in and direct or escort them to specific destinations
– Inform other employees of visitors’ arrivals or cancellations
– Copy, file, and maintain paper or electronic documents
– Handle incoming and outgoing mail and email

Soft Skills and Personality traits:
– Communication skills. Receptionists must speak and write clearly so that others may understand them.
– Customer-service skills. Receptionists represent an organization. As a result, they should be courteous, professional, and helpful toward the public and customers.
– Integrity. Receptionists may handle client and patient data, especially in medical and legal offices. They must be trustworthy and protect their clients’ privacy.
– Interpersonal skills. Receptionists should be comfortable interacting with people, even in stressful situations.
– Organizational skills. Receptionists take messages, schedule appointments, and maintain employee files. They need good organizational skills to manage their diverse responsibilities.

Job Type: Contract
Contract length: 24 months

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • receptionist/secretary: 5 years (Preferred)

Language:

  • Arabic (Preferred)

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