Team Assistant

@Inmarsat posted 3 weeks ago

Job Description

    Dubai Festival City – Dubai – United Arab Emirates
    Level: Employee – Standard

Company Description

Inmarsat has been at the forefront of global mobile satellite communications for over forty years, and is the market leading provider of voice and high-speed data communications for users on land, at sea and in the air through its constellation of 14 geostationary satellites. Inmarsat is a privately owned company with a profitable track record and significant growth aspirations. This is represented by more than 55 nationalities in the workforce, reflecting the global and dynamic nature of the business. With an investment of over $3 billion in its latest network infrastructure, Inmarsat is at the forefront of global mobile communications innovation.

Chief Corporate Affairs Office

Inmarsat’s Chief Corporate Affairs Office (CAO) oversees several key areas – Company Secretarial, Enterprise Risk Management, Governance and Compliance, alongside marketing communications and managing the activities in India, China, Russian/the Stans and Turkey.

Job Description

CCAO comprises also other key functions – Group Legal and Market Access. The Market Access function covers the necessary actions to obtain and maintain authorisations, licences and approvals for the global deployment of Inmarsat products and services.

Effective collaboration between all functions is essential for the business.

Primary role purpose:

The Inmarsat Market Access (MA) team is responsible for multiband (L, XL, C, S, Ku, Ka, Q/V) market access, licensing and regulatory support for Inmarsat systems, services and applications. The team is geographically dispersed with differing timezones. The team is headed by VP, Regulatory and Market Access.

The team assistant will report to the VP, Regulatory and Market Access, and will be the organisational lynchpin for the global market access team. He/she will provide support for the global team and perform a broad range of tasks to ensure a supportive administrative environment.

The right individual will have experience managing multiple priorities in an energetic and logical manner and will need organizational talents, combined with flexibility and tolerance for change.

The role will require a natural relationship builder, confident working under his/her own direction, who engages with internal and external parties in a pleasant and effective way.


Key Responsibilities:

The Team Assistant will fulfil the following roles and responsibilities:

  • Understand the priorities and activities of the team and provide appropriate and timely administrative support
  • Organise regular team building events
  • Responsibility for administration of market access department budget, processing invoices and expenses in a timely and organised manner
  • Arranging meetings and diary management for VP Regulatory and Market Access
  • Booking travel for the team
  • Preparation of written materials, PowerPoint presentations and draft correspondence
  • Ad-hoc logistical support – liaise with IT, Telecoms etc. in the event of any issues
  • Handle confidential information with discretion
  • Provide assistance to cover for other EAs if required

Essential Knowledge and Skills:

  • Experience supporting a team of geographically dispersed individuals
  • Excellent PC skills – including Word, Powerpoint, all MS Office functions and basic database skills
  • Capable of producing quality business presentations and written content
  • Previous experience with financial administration
  • Highly organised and able to reprioritize workload as required to achieve new demands
  • Ability to establish and improve existing systems
  • Highly pro-active, “can-do” attitude
  • Confident to work with very little supervision and remote from the team
  • Clear communicator and proactive problem solver
  • Creativity, out-of-the-box thinking and ability to find new ways of doing things
  • Strong interpersonal skills and team spirit
  • Previous experience working in a similar environment a plus
  • Fluency in written and spoken English (with Arabic as a plus)
  • Creativity, out-of-the-box thinking and ability to find new ways of doing things

Additional Information

You must be eligible to work in this location advertised.

Inmarsat Values:

Our values define Inmarsat’s culture and represent what we believe in. Inmarsat employees aspire to certain behaviours which support our corporate values, they create a stronger working environment and lie at the heart of our continued success as an organisation.

  • Accountability – taking ownership, getting results and keeping our promises
  • Respect – collaborating, embracing diversity and valuing differences
  • Excellence – creating bold solutions for our customers and putting quality at the heart of everything we do

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